What is Learning Progress?

Learning Progress lets your Maktab set out what each classroom teaches and record how every student is getting on, goal by goal.

• Admins build a curriculum library (books, units, lessons and learning goals) and choose which books each classroom teaches.
• Teachers record progress for their class after each lesson.
• Everyone with access sees clear progress pages for each classroom, each student and the whole Maktab.
• Parents see how their own children are doing and what to practise at home.

Progress is kept separately for each academic year.

If you can’t see the Learning menu, Learning Progress hasn’t been switched on for your Maktab yet. Contact Maktab support to turn it on.

Key words

Each goal has a type: Knowledge, Practical, Recitation, Behaviour or Homework.

Each student has one of these statuses on each goal:

Only Achieved counts towards a progress percentage. For example, a class of 10 students with 6 goals has 60 goals in total; if 30 of them are Achieved, the class is at 50%.

Who can do what

Part 1: Build your curriculum library (admins)

Go to Learning > Curriculum Library. There are three ways to add a curriculum.

Option A: Use a ready-made curriculum

1. Go to Learning > Ready-made Curriculum.
2. Find the curriculum you want and click Use this curriculum.
3. A copy is added to your library. You can change it however you like; your changes only affect your Maktab.

A curriculum you have already added shows as In your library.

Option B: Upload a spreadsheet

Use this if you already have your curriculum in Excel or Google Sheets.

1. Open a curriculum in the library (or create one first, see Option C) and click Upload spreadsheet.
2. Click Download the template. Each row is one goal, with these columns:

3. Fill in your rows, save the file as CSV, and upload it.

Maktab tells you how many books, units, lessons and goals were added.

• Uploading the same file again is safe. Only new rows are added and nothing is duplicated.
• A missing column is named in the error message, so you can fix the file and upload again.

Option C: Build it by hand

1. In Curriculum Library, click New Curriculum and give it a name.
2. Click Add Book, pick the subject and name the book.
3. Open the book and use Add unit, Add lesson and Add goal to fill it in. Pick a type for each goal.
4. Use Edit and Delete to change things later. You’ll always be asked to confirm before anything is deleted.

Subjects in use: a subject that the library uses can’t be deleted. Maktab tells you why, so you can move or remove those books first.

Part 2: Choose what each classroom teaches (admins)

1. Open the classroom and click Learning.
2. Under Add a book to this classroom, pick a book from your library and click Add book. You can add several books, and the same book can be used by many classrooms.

Then fit the book to the classroom:

• Skip this unit: the unit is hidden from teachers and doesn’t count towards progress. Click Teach this unit to bring it back.
• Add a lesson for this classroom only: add an extra lesson (and its goals) just for this classroom. The library book stays unchanged for everyone else.
• Remove: takes the book off the classroom. Progress already recorded is kept.

Teachers will only see lessons that have at least one goal. If a lesson is missing for a teacher, check that it has goals and that its unit isn’t skipped.

Part 3: Record progress (teachers)

1. Open your classroom and click Record progress.
2. Maktab opens on the lesson the class is on. It stays on that lesson until every student has a status on every goal, then moves on to the next one.
3. To pick a different lesson, use the lesson list or the ‹ Previous and Next › buttons.
4. For each student, choose a status for each goal. Shortcuts:

• All achieved under a goal marks every student Achieved for that goal.
• Mark all Achieved marks the whole class Achieved for every goal in the lesson. You can then change the few students who aren’t there yet.

5. Optionally, type a short Note for a student, for example “Revise the steps of wudu at home”.
6. Click Save progress.

Maktab confirms how many goals were saved. If you didn’t change anything, it says No changes to save.

Good to know:

• Teachers can only record progress for their own classrooms.
• Past academic years are view-only. To record progress, switch to the current academic year.
• Supervisors and viewers see this page without the Save button.

Part 4: See progress

Classroom Progress page

Open the classroom and click Progress. You’ll see:

• Overall class progress: the percentage of goals achieved.
• By book: progress for each book the classroom teaches.
• Completed and pending: a chart of how the class’s goals split across Achieved, Practising, Learning, Needs support and Not started.
• Students needing support: who has goals marked Needs support, and which ones.
• Where the class is: the last lesson the class recorded.

A student’s progress

Open the student and click Learning progress. You’ll see:

• Progress by book for each of the student’s classrooms.
• Areas needing attention: goals marked Needs support or Practising.
• Goals: every goal in each book with the student’s current status, the date it was last marked, who marked it and the latest teacher note.
• All years: if the student has progress in more than one academic year, use the year picker at the top to look at an earlier year. The All years table summarises every year.

Maktab Progress Dashboard

Admins, managers and viewers can go to Learning > Progress Dashboard to see every classroom’s progress side by side.

Part 5: What parents see

Parents click Learning Progress in the parent portal menu. Each child has their own card for the current academic year showing:

• Progress by book for the child’s classrooms.
• Recent achievements: goals the child has achieved.
• Practise at home: goals marked Practising or Needs support.
• From the teacher (only if your Maktab turns it on, see below): recent teacher notes. Each note shows which lesson it’s about and the goals it was written for.

Parents only ever see their own children. They can’t see the staff progress pages.

Sharing teacher notes with parents

Teacher notes are private by default. To share them with parents:

1. Go to Settings > Visibility.
2. Under Learning Progress, turn on Share teacher notes with parents.

Turn it off at any time to hide notes from parents again.

Tip for teachers: once notes are shared, write them for parents to read, for example “Great effort today. Please practise the steps of wudu at home.”

Frequently asked questions

How is the percentage worked out? Achieved goals divided by all goals, across every student in the classroom (or for one student on their own page). Learning, Practising and Needs support show effort but don’t count as achieved.

What happens at the start of a new academic year? Progress is kept per academic year, so the new year starts fresh. Last year’s progress stays visible: on a student’s page, choose the year from the year picker.

A student joined the class late. Is that a problem? No. Their goals start as Not started, and the teacher can record them on any lesson using the lesson list or Previous / Next.

I removed a book from a classroom by mistake. Add it back from the classroom’s Learning page. Progress that was already recorded is kept.

Why can’t I see a lesson when recording progress? Either the lesson has no goals yet, or its unit is skipped for this classroom. An admin can fix either from the classroom’s Learning page.

Why is there no Save button? You’re looking at a past academic year, or your role is view-only (Supervisor or Viewer), or it isn’t your classroom.

Can parents see teacher notes? Only if the Maktab turns on Share teacher notes with parents under Settings > Visibility. It’s off by default.